Position Overview: The Office Assistant/Receptionist will serve as a key support role in the law firm, providing primary front office duties, backup legal assistant support, as well as assisting with marketing, communications, and event support.  

Adams Leclair is a law firm that is focused delivering the highest quality work to our clients, and maintaining a collaborative, high-performing work environment.  This role is integral to the firm’s growth and success.

Primary Responsibilities:

Front Office Administration:

• Greet clients and maintain a client-ready reception area; responsible for maintaining and scheduling conference room calendars, coordinating food and beverage set-up and supporting the IT and A/V needs
• Manage phone calls and transmit messages accurately and promptly; Process incoming and outgoing mail including FedEx, certified mail, and USPS
• Maintain supplies and organization of office copy centers, kitchen, conference rooms, and common areas
• Scan and maintain files for receipts and applicable bills
• Maintain up-to-date and organized digital files using the firm’s practice management software
• Provide reporting support, utilizing practice management software and use of Excel.
• Provide data entry support for file maintenance and new file opening, as needed.
• Provide daily assistance to the administrative team with work overflow, including word processing, document production, check request processing, time entry, initiating conflict checks and new client/matter requests, creating new client files, and processing expense reports.

HR/Communications Support:

• Assists with scheduling interviews, interview communications, and filing
• Supports the new hire onboarding process
• Member of the culture committee 
• Gather information for the weekly newsletter and publish each week
• Use SurveyMonkey for data gathering as required

Event Support:

• Support and execute firm events such as client meetings, seminars, webinars, networking events, and holiday gatherings.
• Assist in managing the firm’s participation in conferences and other professional events

Marketing Support (experience preferred, but not required):

• Track ongoing Marketing initiatives
• Utilize canva and mailchimp for social media and newsletter communications
• Create and post social media for the firm in conjunction with the marketing team
• Update website and social media platforms with Adams Leclair and attorney information

Qualifications:

• Bachelor’s degree (preferred).
• Minimum of 1-3 years of experience in office management or administrative support, preferably in a law firm or professional services environment.
• Experience in social media, and content creation (preferred)
• Proven ability to coordinate events and manage multiple tasks with attention to detail.
• Excellent written and verbal communication skills with a professional demeanor.
• Strong organizational, problem-solving, and multitasking abilities.
• Proficiency in Microsoft Office Suite, and online social media tools.

Compensation: Compensation will be based on experience and qualifications, with a range of annual salary of $37,000 – 42,000 for a full-time position.  This is an in-person role, with work hours of 8:45am to 5:00pm with a 45-minute break. Benefits include a health insurance stipend, paid time off, holidays, sick leave, 401K, and paid parking.

Part-time candidates are welcome to apply as well.